Our client is a Global market leader in precision timing. They are seeking an exceptional Executive Assistant to support the CEO who currently travels between a European location and Company headquarters in Santa Clara.The Executive Assistant to the CEO is a highly skilled, organized professional. The EA will work independently and as a team member, interacting with all levels of the organization, the Board of Directors, Community Leaders, shareholders, and consumers. This role also manages special projects, event/meeting planning, complex travel arrangements, and maintains calendars. EA must be a self-starter who can be discreet and hold sensitive information in the strictest confidence. The EA, Office of the CEO must always uphold the Corporations image and integrity.

***Candidate must be highly polished, efficient, professional, and friendly, with perfect attention to detail.

• Monitor and manage the flow of information to and from the CEO, keeping informed and initiating appropriate responses. Prepare routine correspondence for CEOs approval/signature.
• Exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast-moving environment and multi-task to get the job done.
• Organize all Board of Directors meetings to include travel arrangements, hotel and dinner reservations, ground transportation (airport and local transfers), meeting room set-up, catering as needed, and submitting Director expenses for reimbursement.
• Efficiently and effectively organize and prioritize assignments and projects to meet management needs.
• Produce minutes and actions from meetings as needed.
• Operate audio-visual equipment, and Teams/Zoom meetings.
• Manage calendar and schedule meetings to leverage time and priorities.
• Coordinate all logistics and details of travel, to include arranging commercial and/or private aircraft reservations; hotel and ground transportation arrangements; preparing detailed itineraries; renewing passports and applying for international visas; and submitting travel expenses according to T&E policy.
• Provide administrative support to ensure day-to-day and special events are conducted in a professional and friendly manner as a representative of the Company.

• BS/BA degree (Business major preferred).
• Previous experience with Board of Directors strongly preferred.
• Superior event planning skills (meeting and travel).
• Ability to orchestrate logistics and activities of a complex, fast-paced office.
• Strong analytical skills.
• Meticulous attention to detail and follow-up skills.
• Proven written and editorial skills.
• 5+ years supporting C-Suite executives and/or management experience of increased responsibility.
• Ability to travel domestically and internationally (20-25%)
• Requires working at Corporate Office; flexible remote work as needed.
• High level of familiarity/proficiency with Microsoft Office.